By Sophia | Last Updated
Creating a backup copy of a document ensures the integrity of the original file and data, especially if you need to edit another document with updated content in the original file. You don't have to spend the same amount of time to make an identical document, just a few simple clicks will allow you to edit the document yourself without damaging the original content. Therefore, this is a very useful office tip.
It is a very simple computer operation to make a copy of a Word document , but there are still many users who report errors in copying process, resulting in corruption or loss of the original file. Do you know how to make a copy of word document properly? In this article will share a few reliable methods for you.
Copying and pasting a Word document in Windows Explorer is the most common method of copying files, which allows you to make multiple copies of a Word document in bulk at once. Here are the detailed steps to do this.
Step 1: Select one or more word documents you need to make copies of, then click the right mouse button and select the "Copy" option from the settings menu. Or press the "CTRL+C" shortcut keys at the same time to copy the files.
Step 2: Go to the storage location where you need to save the file, it can be saved not only on Window's internal system disk, but also on an external SSD, USB drive and other external hard drives.
Step 3: Then, right-click on the selected folder / hard disk blank space.
Step 4: Select "Paste" to continue. Or press the "CTRL+C" shortcut keys at the same time to paste the file. Now, you have got a complete copy of the word document.
To duplicate a Word document, you can choose to save the original document as a new file. You should first disable Word's Auto Save feature to prevent a copy of the word document from being confused with the original document.
Step 1: Go to the "File" tab in the upper left corner of the Word window.
Step 2: Click "Save as" to make a copy of the word document.
Step 3: Select the storage location of the copy, and then click the "Save" option. After that，you will get a copy of the word document.
If you are still looking for an easy way to "How to make a copy of word document", then opening the original file as a copy in Word is another option for duplicating Word documents.
Step 1: Start a Word document and click on the "File" option in the tab at the top of the window.
Step 2: Click "Open" > "Browse" to select the Word document you need to copy.
Step 3: In the option box with the inverted triangle symbol, select the option "Open as copy".
Step 4: You can see from the document name that the record you open is a copy.
Step 5: Finally, please do not forget to save it as a copy of the original document. after that, you can edit freely in this copy of the word document without worrying about the loss of the original document content.
You can choose to create a new file from an existing file in Word, which is another reliable way to duplicate a word document. However, this method is slightly more complicated compared to the one shared earlier.
Step 1: Open a word document, and follow this path to create a new copy of the word document: "File" > "New" > "New from existing ", select the Word document you want to copy in this window.
Step 2: Then click "Create New" to continue.
Step 3: Finally, click "Save" or "Save as" to save the contents of the new Word document.
Different from Windows, the shortcut key for Mac is "Command-C" for copying and "Command-X" for cutting. Let's see how to duplicate a word document on Mac .
Option 1: Right-click the original document and select "Edit" > "Copy" from the menu bar to make a copy of word document. Or use the "Copy + Cut" shortcut for Mac.
Option 2: Select a Word document and click Command-D to create an exact copy of the document.
Option 3: Hold down the (Alt) key and drag and drop the document onto the desktop or into a new folder, which will create a copy of the document.
You may inadvertently store the same word documents or other files/folders on different hard drives of your computer, which will constantly consume disk space. We suggest you to use iSunshare DupFiles Genius to efficiently locate and delete duplicate files on your computer. it can quickly locate duplicate files of any type, including images, videos, documents etc.
Take finding duplicate word files as an example, here are the detailed steps.
Step 1: Complete the installation of iSunshare Dupfiles Genius on your computer. It is a software of only a few MB and will not occupy too much of hard disk memory.
Step 2: Launch the software. Click the Add button in the bottom right corner and select the hard drive you want to scan from your computer. Click "Next" to continue.
Step 3: On this page you can customize the scan settings. For example, choose to exclude specific folders from scanning, check the types of files to be scanned, set the size of the scanned files, etc. When you are done with the settings, click the "Start Scanning" button.
Step 4: Wait for the scanning process to complete and Dupfiles Genius will list all duplicate files for you. Right-click on the selected file to open the file location to preview the exact content of the file.
Step 5: Check the box in front of the duplicate file name and click the "Delete" button to remove the duplicate files.
How to duplicate a word doc? You can choose the most suitable solution from the methods shared above, regardless of whether you are using a Windows or Mac computer. Finally, you must be alert to the large number of duplicate files in your system, which may slow down your computer, so it is necessary to clean up duplicate files in your computer regularly.
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